Information for group event organisers

Thanks for your interest in booking an event with us for your group or for making a booking with us.

On this page you’ll find all of the key information and documents you’ll need to help you plan your group’s event. Please let us know if you have any questions before making a booking or before the day of your group’s event if you’ve already booked.

Risk assessments

Below you’ll find our outdoor activities risk assessment and covid-19 risk assessment which sit alongside our individual activity risk assessments which are also included below. You can download these PDFs for your records.

Outdoor activities risk assessment
Covid-19 risk assessment
Bushcraft risk assessment
Archery risk assessment
Axe throwing risk assessment
Knife throwing risk assessment

If we’re running activities within your grounds, we’ll use these risk assessments as our template and add notes to them on the day.

Consent forms

We require consent for all participants to be able to take part in our activities. This is a requirement within our booking terms and conditions.

You can either complete our In Loco Parentis form and provide us with a list of participants names on the day, or asks all parents/participants to complete our consent form. We’ve provided more information and links to the forms below.

In Loco parentis – this is a form that your organisation completes to confirm that you have parental or participant consent in place to organise activities on behalf of your group. This is the easiest way to complete consent as it’s one form completed by you; and we require you to provide a register of participant’s names on the day for our health and safety records. For GDPR purposes we only ask for participant’s names (first name and surname) and no other details that makes them identifiable. We recommend asking your Headteacher, CEO or equivalent to complete the form in advance of your event.

Parental / participant consent form – if you prefer, you can ask all parents or adult participants to complete our hard copy consent form. Please ensure that both sides are completed and that the forms are signed, you can provide these to us on the day. You can download and print the forms below:

Online in loco parentis form – organisational form to completed by authorised individual within your organisation

Parental consent form – PDF download to print; this form is for parents of children and young people aged under 17

Participant consent form – PDR download to print; this form is for participants aged 18+

Insurance

Our confirmation of insurance cover document is included below.

Confirmation of cover PDF

Travelling to our woodland in Tythegston

The farm road is suitable for buses up to 30 seaters, please do not book buses larger than this. If your group is larger than 30, you’ll need to book minibuses or one bus and cars/taxi.

In the event of bad weather where we risk assess your event as unsafe to go ahead, we will cancel your booking and offer you either a refund or to reschedule your event. Please refer to our terms and conditions. We recommend checking the terms and conditions with your travel company before booking your transport, as we cannot compensate for these or any other associated costs.

Directions to our woodland are available on the link below. Please send this link to your travel company.
https://bushcraftadventures.co.uk/directions/

Terms and conditions

We recommend reading our terms and conditions before making a booking and before attending your event.

Questions

If you have any questions, please do get in touch. We look forward to welcoming you soon. Thank you!